Executive Assistant To CEO

Austin, TX
Full Time

Executive Assistant 

Main Points

 Position that has potential to convert full time
  • Pay: 40-48/hr.
  • Must have experience supporting C-level executives
  • Hybrid role
  • Looking for an IT background


  • Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.


  • Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.

  • Sustain a daily calendar of meetings and events.

  • Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.

  • Arrange travel and accommodations for executives. Prepare expense reports.

  • Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.

  • Excellent communication and time management skills; proven ability to meet deadlines.

  • Ability to function well in a high-paced environment; performs additional duties as assigned by executives.

  • Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with

  • Manage the Executive's contacts

  • Assist in preparing and managing presentations and decks.

  • Be responsive to emails/texts/phone calls, with contact outside normal business hours

  • Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries. 

  • Use discretion, confidentiality, and good judgment to handle C-Level matters.

  • Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.

  • Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance. 

  • Complete adhoc projects as assigned – such as personal events and/or family needs.

  • Organize complex calendars and schedules; resolving any scheduling issues


  • Bachelor's degree required

  • 5+ years of related experience required in working in an executive assistant role supporting C-Level executives.

  • Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

  • Ability to communicate effectively and professionally.

  • Flexible hours as dictated by the needs of business for projects and meetings.


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