Billing Specialist

Baltimore, MD
Full Time
Mid Level

Growing professional services company looking to hire a Billing Specialist out of their Baltimore office. Hybrid schedule with 3 days on-site. 

General Purpose of this Position: Responsible for the monthly preparation of draft bills and
mailing of invoices. Processes changes in accounting system to support accurate and efficient
billing process and financial close.

Essential Duties and Responsibilities:
 Compiles and bills attorney hours to clients every month
 Reviews and edits draft bills in response to attorney requests
 Apply retainer funds as directed by attorney
 Process write-offs and hold requests following Firm policy
 Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter,
split-party billing)
 Ability to prepare and send bills via electronic billing systems
 Ability to handle a high volume of bills per month
 Ability to effectively interact and communicate with attorneys, professional assistants,
and clients
 Review and verify accuracy of billing and supporting documentation as required
 Research and respond to inquiries regarding billing issues and problems
 Create new billing formats as needed
 Creates and prints final client billing
 Creates and distributes monthly reports
 Is familiar with and applies Firm billing policies
 May assist in preparing supporting documentation for legal inquiries, litigation and court
 Ensures strict confidentiality at all times
 Assists with special projects as needed
 Flexibility to adapt to all situations, work varied hours and be flexible for vacation
scheduling during prime billing days including month-end and year-end close

Required Skills and Abilities:
 Proficiency in accounting procedures
 Demonstrated proficiency with MS Office
 Ability to multi-task and prioritize
 Ability to organize work flow and use time efficiently
 Ability to show strong attention to detail
 Ability to perform at high levels in a fast paced ever-changing work environment and
successfully adapt to changing priorities and work demands
 Ability to anticipate work needs and follow through with minimum direction and follow
up on own initiative
 Must communicate effectively in oral and written form
 Work well in a team environment

Required Technical and Computer Software Skills:
 Utilizes computerized accounting and payables software programs (Excel, Word, LMS)
to perform duties and responsibilities.
 Experience in eBilling

Required Education and Experience:
 High school diploma, College preferred


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