Executive Assistant

Baltimore, MD
Full Time
Mid Level

Salary: $65,000 - 75,000/year

Key Responsibilities:

  • Manage complex calendars for the Associate Dean and Director of GME
  • Coordinate, prepare, and edit correspondence, presentations, and documents
  • Manage travel arrangements and reimbursements
  • Maintain electronic files and manage the Associate Dean's CV
  • Serve as the primary point of contact and administrative liaison between the Associate Dean and the University community
  • Respond to complex inquiries and triage requests
  • Manage on-call calendar for Associate Dean absences/vacations
  • Staff in-person office hours and participate in OGME activities and events
  • Serve as backup for other staff positions
  • Schedule rooms and catering for GME events
  • Manage office supplies and P-card
  • Serve as a Zoom expert
  • Process reimbursements for OGME faculty and staff
  • Schedule annual meetings and prepare meeting materials
  • Attend OGME meetings and take notes
  • Collect and analyze data and prepare reports
  • Provide grant support
  • Complete other assigned duties as needed.

Required Qualifications

  • Bachelor’s degree and/or equivalent experience/training
  • Minimum one year of relevant administrative experience
  • Proficiency with PC and Mac
  • Advanced knowledge of and experience with Microsoft Office Suite and Zoom
  • Ability to function independently in multiple areas of responsibility and problem-solving
  • Excellent written and verbal communication skills
  • Excellent interpersonal skills and the ability to interact effectively with sensitivity, tact, diplomacy, and confidentiality
  • Highly organized and advance ability to prioritize projects to meet the demands and deadlines of a fast-paced and dynamic work environment

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