Salary: $65,000 - 75,000/year

Key Responsibilities:

• Manage complex calendars for the Associate Dean and Director of GME
• Coordinate, prepare, and edit correspondence, presentations, and documents
• Manage travel arrangements and reimbursements
• Maintain electronic files and manage the Associate Dean's CV
• Serve as the primary point of contact and administrative liaison between the Associate Dean and the University community
• Respond to complex inquiries and triage requests
• Manage on-call calendar for Associate Dean absences/vacations
• Staff in-person office hours and participate in OGME activities and events
• Serve as backup for other staff positions
• Schedule rooms and catering for GME events
• Manage office supplies and P-card
• Serve as a Zoom expert
• Process reimbursements for OGME faculty and staff
• Schedule annual meetings and prepare meeting materials
• Attend OGME meetings and take notes
• Collect and analyze data and prepare reports
• Provide grant support
• Complete other assigned duties as needed.

Required Qualifications

• Bachelor’s degree and/or equivalent experience/training
• Minimum one year of relevant administrative experience
• Proficiency with PC and Mac
• Advanced knowledge of and experience with Microsoft Office Suite and Zoom
• Ability to function independently in multiple areas of responsibility and problem-solving
• Excellent written and verbal communication skills
• Excellent interpersonal skills and the ability to interact effectively with sensitivity, tact, diplomacy, and confidentiality
• Highly organized and advance ability to prioritize projects to meet the demands and deadlines of a fast-paced and dynamic work environment