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Accounts Payable Admin

Major Responsibilities and Duties

     Receiving invoices in by physical mail or email, sorting, stamping the date on each

     Distributing invoices needing approval to the proper person and following up with that

               employee to insure payment within terms

         Never missing a discount payment

     Executing check runs to pay invoices within their terms, obtaining signatures, and being  

             sure they are mailed

      Scanning all invoices and checks to be saved into the VCA system

      Working with vendors to settle any discrepancies

                 Complete drop ships daily to insure timely invoicing of box sales to customers                

     Greet and direct visitors entering the office

      Answering the incoming calls timely and routing to the correct party

      Sorting and distributing all incoming mail

      Filing, faxing, scanning, making copies

      Routing incoming faxes

        Taking attendance and distributing to a list to management daily

        Checking saleslogix or outlook calendars to report attendance

        Stamping all outgoing mail and being sure the warehouse takes it to the post office


   Work closely with Accounts Payable Manager to confirm there are no discrepancies

   Work closely with General Ledger Manager regarding payments being sent out 

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