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GL/AP Staff Accountant

Position Description


Job Title:                     Staff Accountant (General Ledger and Accounts Payable)


Job Site:                      NW DC


Reports to:                 Chief Financial Officer


Position Summary:

Candidate is responsible for the accounts payable and general ledger maintenance and for accounting for prepaid items; leases, maintenance contracts and other contractual agreements.  Candidate should be able to work independently, collegially and professionally with Students, Parents, Faculty and Staff.  Excellent communication skills along with quality interpersonal and computer skills are expected.


Duties and Responsibilities (including but not limited to):

Responsible for the weekly accounts payable processing.  Receive invoices, verify accuracy of charges and approval, print and mail checks
Process and mail 1099’s at the end of the year
Maintain vendor, purchase order and contracts files
Reconcile the corporate credit card accounts; ensure that all transactions are supported by receipts
Prepare invoices for our client, facility rental, outside contracts and other accounts receivable items.  Follow up on past due and delinquent accounts
Responsible for maintaining and accounting for Fixed Assets (purchases, transfers, deletions and depreciation) recording and Personal Property Tax returns related to such assets.  Tag new purchases as required.  Prepare depreciation entry.
Maintain book/gift shop inventory and prepare monthly cost of goods entry
Prepare month-end and year-end closing entries for prepaid expenses.  Prepare monthly reconciliations.
Responsible for monthly (including accruals) and year-end closing entries.
Prepare and distribute quarterly department expenses report.  Provide over/under analyses
Assist with the annual audit and the annual tax filings with the IRS (i.e. 990,990T, DC20, etc.)
Serve as the back up person for cash receipts and payroll processing (including journal entries)
Other Duties as may be assigned by the CFO



Bachelor’s degree in Accounting or 3 years related experience.
Excellent organizational and inter-personal skills
Excellent computer skills including all Microsoft programs (Excel, Word,) and Blackbaud Accounting system knowledge or ability to learn it readily.
Ability to work in a team environment.



Commensurate with experience

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