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Association Coordinator

Association Coordinator:


Highly detailed individual needed to manage two midsize and two small orthopaedic associations. Must be efficient and able to manage multiple projects simultaneously while paying attention in detail to the many multifaceted components of each project. Must have excellent customer service and communication skills. Position deals with many types of professional relationships that need to be maintained and expanded. Good follow-up skills are essential to this position. This position will report directly to the Executive Director and coordinate, implement, and execute most of our clients’ business including management of daily operations.


Primary Duties & Responsibilities:

Plan and attend board meetings and conference calls on a monthly basis; create meeting minutes; track action items and drive fulfillment.
Maintain and update association websites, forms, and membership databases
Drive membership communication and marketing regarding events, awards, and other association news

Arrange social events – contact vendors, negotiate prices, coordinate event completion, approve invoices
Track funding and recipients for meeting travel assistance; create proffer letters for military recipients; book travel accommodations for recipients of travel funding
Onsite management of F&B, AV, and setup
Monitor membership turnover and implement strategies for growth and retention
Encourage and assist volunteer leaders, assist board in recruiting talent to board and committee work and manage volunteer programs
Prepare and manage client financial budget reports; ensure adherence to budget guidelines and objectives
Generate reports on membership, meeting attendance, exhibitor income, finances, and others to present to BOD at semi-annual meetings
Brainstorm award/gift ideas for special recognitions of association supporters
Manage special projects as they arise unique to each association
Work closely with other association staff to coordinate Annual Meetings, programs, and event attendance
Other duties as needed


Knowledge, Skills & Abilities:

Demonstrated strategic and analytical skills
Solid PC experience with Windows operating system and a variety of software programs
Demonstrated organizational and leadership experience working in a team environment
Excellent written and verbal communication skills
Strong marketing and communication skills
Program management experience
Some travel required


Education & Work Experience Required:

Bachelor's degree required
Minimum 3 years within an association management or within the professional association/society sector.
CAE preferred but not required

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