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AP Manager

Accounts Payable Manager

The AP Manger manages the accounts payable staff and supervises the full cycle of accounts payable activities, which may include month end accruals and GL reconciliations. 


Supervise A/P Specialists and the entire A/P process 

Leads and directs the work of A/P staff
Advise staff regarding the handling of non-routine reporting transactions
Provide training to new and existing staff (corporate and field) as needed
Resolve common and complex A/P errors or problems

Ensure timely payments of vendor invoices and expense vouchers 

Analyze and verify outstanding invoices to ensure proper payment and adherence to any applicable requirements
Ensure invoices are properly coded and matched to purchase orders where required
Ensure proper signature authority policy is followed

Meet deadlines for financial reporting 

Prepare and maintain accurate records and accounts payable reports
Ensure that all financial deadlines regarding accounts payable are met for month-end, quarter-end and year-end financial closings
Support requests for internal and external audit functions

Responsible for yearly 1099 reporting. 

Maintain vendor master files, including W-9’s, certificates of insurance and vendor prequalification forms
Generate the W-3 for the IRS
Generate and provide support for all W-9 requests.

Continuous Improvement 

Assist in business continuous improvement efforts, projects, and initiatives to result in ongoing incremental gains in quality and efficiency
Develop, establish, monitor and measure systems and procedures to improve accounts payable efficiency and accuracy

Perform other related duties as assigned


5+ years of dedicated accounts payable experience
2+ years supervisory experience
Excellent attention to detail and time management skills
Demonstrated ability to manage multiple tasks and high volume workload. 

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