AP Specialist (Legal)

Baltimore, MD, MD
Full Time
Entry Level

Position: Accounts Payable Specialist

Location: Baltimore, MD -Hybrid Schedule (2 days remote, 3 days onsite)

Type of Employment: Direct Hire
•Salary Range: $50-57K
Citizenship: US Citizen or Green Card Holder

  • What they do: Premier Law Firm

Job Description:

  • Max Salary - $57,000
  • At least 2 full years of experience, preferably in a law firm
  • Hybrid schedule after 60 days; 3 days in office/2 days out
  • Hours: 9- 5
  • Location preference is Baltimore, but would consider DC, Rockville, Richmond or Frederick


General Purpose of this Position: Execute all processes and functions related to Accounts Payable.    


Essential Duties and Responsibilities:

  • Maintains vendor invoice files
  • Enters payable vouchers accurately for client files as well as for firm expenses
  • Supplies appropriate general ledger code or client charge disbursement code for all invoices or check requests.  Prepares checks for the 15th and month-end, and prepares daily checks as needed.  Obtains signature for all checks.  Enters data into LMS system and reviews for accuracy
  • Responsible for timely disbursement of all payables
  • Corresponds with vendors to resolve billing questions or discrepancies
  • Prepares and sends documentation to bank for foreign draft and wire requests
  • Communicate with attorneys to solve any problems or issues that may arise
  • Maintain accounting records for escrow bank accounts
  • Assist the General Ledger Team in the reconciliation process for any keying errors
  • Assist in the year end audit as needed
  • Audit expense requests to ensure compliance with applicable laws and policies

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