Accounting Assistant

Fairfax, VA
Contracted to Full Time
Entry Level

We are currently seeking a detail-oriented and experienced Accounting Assistant with a strong background in invoicing. As an Accounting Assistant, you will play a crucial role in supporting the finance and accounting team by ensuring accurate and timely processing of invoices. Your meticulous attention to detail and understanding of financial procedures will contribute to the smooth operation of our accounting department. This position is a 6 month contract to direct hire.


  • Invoicing: Prepare and process invoices accurately and efficiently, ensuring adherence to company policies and relevant accounting principles.

  • Invoice Verification: Review invoices for completeness, accuracy, and compliance with contractual agreements and purchase orders before submission for approval.

  • Data Entry: Enter invoice details into the accounting system, verifying coding and cost allocations to appropriate accounts and cost centers.

  • Accounts Receivable: Assist in the management of accounts receivable by tracking outstanding payments, following up with clients on overdue invoices, and maintaining communication to ensure timely payment processing.

  • Documentation Management: Organize and maintain physical and electronic records of invoices, receipts, and other financial documentation, ensuring proper filing and archiving.

  • Reconciliation: Assist in reconciling invoice discrepancies, addressing issues, and communicating with internal departments or vendors as needed for resolution.

  • Reporting: Generate regular reports related to invoicing and accounts receivable to provide insights into financial performance.


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