Job Title: Billing Clerk

Job Location: Naranja, FL

Job Type: Full-Time, Direct Hire 

Compensation: $18-$22 / hour 

Reports to: Billing Supervisor 

Job Summary: The Billing Clerk is responsible for accurately and efficiently processing invoices and bills, tracking financial transactions, and ensuring timely payment collections. They play a pivotal role in maintaining accurate financial records and facilitating smooth financial operations within the organization.

Key Responsibilities:

1. Invoice Generation: Generate and prepare invoices for products and services rendered to clients, ensuring accuracy and compliance with company policies and client agreements.

2. Data Entry: Accurately enter billing data into the company's billing system or accounting software, including customer information, pricing, and payment details.

3. Billing Review: Review invoices for discrepancies, errors, or missing information before sending them to clients. Ensure that billing terms and payment schedules are correctly reflected.

4. Client Communication: Communicate with clients to address billing inquiries, resolve disputes, and provide necessary documentation or information related to invoices.

5. Payment Processing: Record and track payments received from clients, applying them to the appropriate invoices, and ensuring timely and accurate posting to accounts.

6. Account Reconciliation: Reconcile accounts receivable ledger to ensure that all payments are accounted for and resolve any discrepancies.

7. Reporting: Prepare and maintain billing reports and financial records, providing regular updates to the accounting department and management.

8. Collections: Assist in the collection process by sending reminders and following up on overdue payments.

9. Documentation: Maintain accurate and organized billing records, including invoices, receipts, and supporting documents, while adhering to record-keeping policies.

10. Compliance: Ensure compliance with company policies, industry regulations, and tax requirements related to billing and invoicing.

Qualifications:

• High school diploma or equivalent (additional education in accounting or finance is a plus).
• Proven experience in a similar billing or accounting role (experience with billing software is preferred).
• Strong attention to detail and accuracy in data entry.
• Excellent organizational and time-management skills.
• Strong communication skills, both written and verbal.
• Proficiency in using spreadsheet software (e.g., Microsoft Excel) and accounting software (e.g., QuickBooks).
• Knowledge of billing and invoicing practices and relevant financial regulation