Accounts Payable Specialist

Baltimore, MD
Full Time
Mid Level

Growing Law Firm in the Baltimore area looking to bring on an AP Specialist. Ideal candidate would come from a Law Firm background. Position is on-site in Baltimore.

Essential Duties and Responsibilities:

  • Maintains vendor invoice files
  • Enters payable vouchers accurately for client files as well as for firm expenses
  • Supplies appropriate general ledger code or client charge disbursement code for all invoices or check requests.  Prepares checks for the 15th and month-end, and prepares daily checks as needed.  Obtains signature for all checks.  Enters data into LMS system and reviews for accuracy
  • Responsible for timely disbursement of all payables
  • Corresponds with vendors to resolve billing questions or discrepancies
  • Prepares and sends documentation to bank for foreign draft and wire requests
  • Communicate with attorneys to solve any problems or issues that may arise
  • Maintain accounting records for escrow bank accounts
  • Assist the General Ledger Team in the reconciliation process for any keying errors
  • Assist in the year end audit as needed
  • Audit expense requests to ensure compliance with applicable laws and policies


Required Skills and Abilities:

  • Proficiency in Accounting systems
  • Proficiency in Accounts Payable processes
  • Knowledge in accounting procedures and impact
  • Demonstrated proficiency with MS Office
  • Ability to multi-task and prioritize
  • Ability to organize work flow and use time efficiently
  • Ability to show strong attention to detail
  • Ability to perform at high levels in a fast paced ever-changing work environment and successfully adapt to changing priorities and work demands
  • Ability to work needs with minimum direction and follow up on own initiative
  • Must communicate effectively in oral and written form
  • Work well in a team environment


Required Technical and Computer Software Skills:

  • Holds a proficient level of knowledge of payable processes
  • Utilizes computerized accounting and payables software programs (Excel, Word, LMS) to perform duties and responsibilities.
  • Proficient knowledge of Accounting systems.
  • Operates office equipment including personal computer, copiers, fax machines and 10-key calculator.



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