Candidate should have an accounting degree, strong skills in Excel, knowledge of Timberline software, and ideally have a minimum of two years experience in general accounting.
Accounts Payable – review invoices, assign General Ledger account number code, assemble invoices by property and distribute to managers for approval. After approval invoices will be keyed into the Timberline Accounts Payable system and checks produced. Invoices coded into the system must be reconciled to the Invoice Worksheet by property. After payment invoices are matched to the checks and both given to a manager for check signing. Checks are mailed to the Vendors and check copies are attached to the paid invoice and filed by vendor. In addition there are many recurring invoices each month such as mortgage payments and distributions.
Property Management and Lease Administration – review new leases and lease amendments. Input Tenant and Lease information into the Timberline system including lease dates, square footage, rental charges & increases, miscellaneous charges, security deposits and options.
Generate billing charges each month and prepare tenant invoices. Record tenant payments in the property management system and prepare accounts receivable reports and delinquent notices.
Accounts Receivable - Record and enter receivables and post into Timberline Software.
Reconcile Bank Accounts – each property maintains multiple checking accounts and money market and savings accounts. Each account is reconciled each month.
General Ledger – the general ledger is maintained on the accrual basis. Each property is a separate entity. Entries are created from the Property Management system and Accounts Payable system in addition to recurring entries and journal entries that must be posted.
The general ledger must be reviewed each month and accounts reconciled to accounts receivable, accounts payable, bank reconciliations, mortgages, reserves, security deposits etc. for each property.
Financial Statements – financial statements are prepared and reviewed for each property each month. The financial statements are maintained on the accrual basis and then adjustments are made to reconcile the accrual statements to the net change in cash and the month end cash balances. Run recurring entries/journal entries and post to General Ledger.
Timberline Property Management system is the primary accounting system. Supplemental schedules are maintained in Excel and Word.