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Subcontracts Administrator

Subcontracts administrator is responsible for the procurement of materials, equipment or services that support a company's business effort. Manage the entire lifecycle of the subcontract, including identifying company's specific needs, researching and negotiating with possible sources, and deciding which provider to select as the subcontractor.

 

- Prepares RFP/RFQ’s, analyzes and evaluates proposals, negotiates subcontract provisions, mitigates risk, selects or recommends subcontractors, writes awards, and administers resulting contracts.

- Monitors subcontractor performance through the life of the contract.

- Negotiates and coordinates additions, deletions, or modifications to contract provisions and terms and conditions.

- Assists in developing and negotiating specifications/statement of work, price, date of delivery and other contractual and licensing provisions with subcontractors.

- Evaluates proposals to determine the best value suppliers.

- Conducts negotiations with all levels of supplier/subcontractor management.

- Ensures compliance with procurement guidelines, company policies, and strategic company objectives.

- Develops and implements long-term and short-term strategies to accomplish business unit objectives.

- Works directly with legal counsel to negotiate Master Purchase Agreements and Product Support Agreements with suppliers.

- Regularly interacts with company executive management and subcontractor management regarding highly complex requirements and issue resolution.

- Performs cost/ price analysis and negotiations to achieve program cost savings initiatives.

- Works with the integrated project team to perform supplier selection in accordance with the overall business objectives.

- Presents conclusive recommendation for contract award to Management for approval. 

- Accountable for subcontract status and maintenance; supplier performance metrics; reporting to all levels of Management.

- Coordinates and participate in supplier meetings to ensure contractual compliance.

- Maintains accurate purchasing files to support company record keeping policies and potential audit trails.

- Manages subcontract deliverables and milestone events schedules, assist with problem resolution and provide subcontract advice to internal customers, and senior management as required.

- Works with internal customer to understand requirements to ensure proper suppliers are solicited.

- Stays abreast of market conditions and trends.

- Gains insight into industry best practices and procedures.

- Completes subcontract close-out activities as required.

- Resolves payment and receiving issues with Finance and Logistics groups.

- Supports status review meetings including, Program Reviews, Schedule and Milestone Reviews.

 

- US Citizen

- Bachelor Degree in Business Administration or a related business discipline, or the equivalent combination of education, professional training or work experience.

- 5-6 years Procurement Experience with 2-3 years contract experience in moderate to high dollar annual procurement

- Highly organized with strong attention to detail

- Direct experience in developing, negotiating, and managing contracts from inception to closure

- Strong negotiations and leadership skills

- Must have excellent customer service skills and the ability to communicate with all levels of internal customers

- Knowledge and ability to interact with suppliers and engineering teams

- Excellent oral and written communication skills are a must

- Excellent presentation skills required

- The ability to work independently with minimum supervision and juggle multiple priorities in a fast-paced, dynamic environment

- Strong interpersonal skills for building customer relationships with subcontractors and all levels of company personnel.

- Highly motivated; results focused and act with a high sense of urgency

- Ability to apply sound business judgment and strategic guidance to management in a deadline oriented environment

- Strong data analysis skills

- Professional confidence

 

Certified Professional in Supply Management (CPSM) designation from the Institute for Supply or

• Certified Professional Contracts Manager (CPCM) designation from the National Contracts Management Association

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