Review and recommend to the Executive Director and the Board insurance and security policies and procedures necessary to maintain the preservation of assets and the safety of staff.
Oversee the development of financial proposals for grants and contracts as well as ensure reporting compliance with all grants and contracts.
Oversee risk management issues of our client.
Oversee all aspects of technology and facility management.
Serve as a member of the senior management team.
Staff the Board Finance Committee and attend board meetings as appropriate.
Supervise departmental staff, contractors and volunteers.
Maintain productive relationships with funders/donors and agencies, vendors, contractors and lenders.
The Director of Finance and Administration is responsible for the overall financial management of the organization, human resources, and general office administration including facilities and IT. The relative distribution of time spent between these three functions is roughly 70/15/15 percent. Finance functions include budgeting, financial statement preparation, liaison for auditors, payroll, financial analysis, grant reporting, A/P and A/R, and billing oversight.
The Director serves as a member of the senior management team and has 1-2 direct staff reports.
Create, coordinate and evaluate the financial programs and supporting information systems of the agency to include budgeting, financial analysis and conservation of assets in a timely and accurate manner.
Ensure compliance with local, state and federal reporting requirements in addition to coordinating all legal and regulatory accounting guidelines in accordance with generally accepted accounting procedures. Direct all aspects of agency's annual audit and preparation of 990.
Coordinate the preparation of all financial statements and reports and special analyses including managing, analyzing and reporting on cash flow, cost controls and expenses. Analyze financial statements to pinpoint potential areas of concern.
Ensure accurate and timely processing of payroll and preparation of W2s, 1099s, 5500s and other tax-related documents.
Develop and implement finance, billing and internal control procedures. Establish and maintain internal controls of inventory and equipment as well as proper accounting for receipts from all locations.
Other financial and non-financial duties as may be requested.
At least three years of significant work experience in a senior financial role managing the accounting functions for a non-profit organization.
B.A. degree required; CPA certification a plus.
Knowledge of human resources, IT and business office activities.
Ability to multi-task and to work collaboratively with Executive Director and other members of senior management team and staff.
Strong analytical and problem solving skills with the ability to turn data into insights and recommendations.
Ability to communicate effectively with the Board of Directors, Finance Committee, and external stakeholders. Solid writing and presentation skills.
Proficiency in Microsoft Excel and QuickBooks.
Strong organizing and monitoring skills; ability to set up systems and
Health care experience desirable. Medical claims experience a plus.
Hands-on manager and self-starter capable of taking initiative and anticipating needs.
processes to streamline accounting/finance functions.