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Senior Contracts Administrator

EDUCATION and EXPERIENCE: 

Broad knowledge of contracts administration.  Fluent verbal/written communication skills.  Proficiency in the use of Microsoft applications software.  Bachelor’s degree in business administration, finance or related discipline plus additional training leading towards a Master’s degree. 7 to 10 years of related experience in contracts administration with experience and or exposure to international (commercial or foreign military sales) contracting.  Manufacturing contracts experience preferred. Knowledge of FAR and DFAR regulations is required.

 

DUTIES:

Under the general direction of the Senior Manager, Contracts and Supervisor, Contracts, responsible for managing all phases of assigned major contracts, ensuring that established contractual objectives are met. Specific duties and responsibilities include, but are not limited to:

 

Review internal estimates used to prepare proposals; create ground rules/assumptions for the proposals and submit them.
Negotiate and manage a wide variety of contract types for medium to large program buys, working under Truth in Negotiation Act [TINA] guidelines.
Conduct kick-off meetings and sales order releases; communicate delivery schedules, special and unique terms and conditions, non-recurring activities and data requirements.
Participate as a member of the Integrated Program Team [IPT].  Provide direction to functional areas on the team to ensure contract understanding and compliance.
Coordinate with Program Management [PM] to track progress on Contracts, highlighting and anticipating potential problems and communicating program status proactively with the Customer and Internal Management.
Submit and track all Engineering Change Proposals [ECPs], Deviations, Waivers, Class II changes for all Contracts.
Function as primary customer contact for contractual and program activities, including program review sessions to discuss cost, schedule and technical performance.  Serve as liaison between customers and management to ensure customer requirements, costs, and schedules are maintained.
Work with Finance Department on Sales and Revenue forecasting.  In order to meet sales plans, ensure Performance Based Payments and nonrecurring items are invoiced timely and approved by the customer.  Track Accounts Receivables.
Perform special projects, as assigned. Ability to obtain/maintain security clearance.
Coordinate with management and appropriate functional groups for the preparation and/or support of business plans, work statements, operating budgets, sales forecasts, estimates to complete, and other project activities, as required.
Support efforts associated with International contracting, including but not limited to the creation and submission of Export Licenses and Technical Assistance Agreements (TAA), processing Letters of Credit, interfacing with freight forwarders, and closing of contracts ensuring fulfillment of all requirements.  Establish milestones and monitor adherence to master plans and schedules; identify project problems and obtain solutions such as allocation of resources or changing contractual specifications.  Investigate and advise on new and updated regulations and their impact on division. 

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